The Historically Underutilized Business (HUB) certification is a free Texas state certification administered by the Texas Comptroller of Public Accounts. It gives certified businesses access to state procurement opportunities and preferential consideration in the state contracting process. This step-by-step guide walks you through every stage of the HUB certification application.
Step 1: Confirm Your Eligibility
Before starting the application, verify that your business meets the HUB eligibility requirements:
- Your business must be at least 51 percent owned by a woman, minority, service-disabled veteran, or person residing in an economically disadvantaged area
- The qualifying owner must actively participate in the daily management and operations
- Your business must be a for-profit entity
- Your business must have its principal place of business in Texas or demonstrate a significant Texas presence
- Your business must meet the SBA size standards for your industry
Minority groups eligible for HUB include Black Americans, Hispanic Americans, Native Americans, Asian Pacific Americans, and Asian Indian Americans. Detailed HUB eligibility criteria.
Step 2: Gather Required Documentation
Prepare the following documents before beginning the online application:
- Current Texas driver’s license or state-issued ID for all owners
- Proof of U.S. citizenship or permanent resident status for all owners
- Business formation documents (articles of incorporation, articles of organization, partnership agreement, or assumed name certificate)
- Current franchise tax account status letter from the Comptroller
- IRS determination letter or employer identification number documentation
- Most recent business tax returns
- Resume or biographical information for the qualifying owner demonstrating industry experience
- Stock certificates or operating agreement showing ownership percentages (for corporations and LLCs)
Step 3: Create a HUB Account Online
Visit the Comptroller’s Statewide HUB Program website and create an online account. You will need a valid email address and basic business information to set up the account. The Comptroller uses this portal for application submission, status tracking, and communication.
Step 4: Complete the Application Form
The HUB application requires detailed information about your business ownership, operations, and financial structure. Complete each section carefully:
- Business identification and contact information
- Ownership structure and percentages for all owners
- Qualifying owner demographics and personal information
- Business type and NIGP commodity codes (these determine which bid opportunities you receive)
- Business history and operational details
- Financial information including banking relationships and bonding capacity
Step 5: Upload Supporting Documents
Upload all required documents through the online portal. Ensure each document is legible and matches the information provided in the application. Missing or unclear documents are the most common cause of processing delays.
Step 6: Submit and Track Your Application
After submitting the application, you will receive a confirmation number. The Comptroller’s office reviews applications and may request additional documentation or clarification. Processing times vary but typically range from 30 to 90 days depending on application volume and completeness.
Step 7: Respond to Requests Promptly
If the Comptroller’s office requests additional information, respond as quickly as possible. Delayed responses extend the processing timeline. Keep your contact information current in the portal so you receive notifications promptly.
Step 8: Receive Certification and Register on CMBL
Once approved, you will receive your HUB certification. Register on the Centralized Master Bidders List (CMBL) to receive bid notifications from state agencies. Select commodity codes that match the products or services you offer. State procurement guide.
Maintaining Your Certification
HUB certification must be renewed periodically. The Comptroller sends renewal notices before expiration. Keep your business records current, maintain qualifying ownership levels, and respond to renewal requests on time to avoid lapses in certification.
Common Mistakes to Avoid
- Submitting incomplete ownership documentation
- Failing to demonstrate that the qualifying owner actively manages the business
- Not responding to Comptroller requests within the required timeframe
- Selecting incorrect commodity codes that do not match your actual business
Check Your Program Eligibility
HUB certification is one of many programs that can benefit your Texas business. Our screening report identifies HUB, federal certifications, tax credits, and other programs that match your business profile. Start your free screening →